THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION AND OTHER PRIVATE INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Under the Minnesota Government Data Practices Act and the Health Insurance Portability and Accountability Act of 1996 (HIPAA), you have the right to privacy regarding your Protected Health Information (PHI). PHI is health information about you that can be used to identify you. This information relates to your past, present, or future physical or mental health or condition, related health care services, and payment. These laws protect your right to privacy regarding your PHI, however these laws also allow Olmsted County to share information with others when permitted or required by law. Under HIPAA, we must keep your PHI private and give you a notice of our legal duties and privacy practices to protect your health information. We will make reasonable efforts to limit the use and disclosure of PHI to the minimum necessary. Protected Health Information is health information about you, which can be used to identify you, and relates to your past, present, or future physical or mental health condition(s), related health care services, and payment. Olmsted County is required to obey the notice currently in effect.
We reserve the right to change the privacy practices described in this notice according to the law. Changes to our privacy practices apply to all health information we receive and keep. If Olmsted County changes its privacy practices, we will post an updated notice at each Olmsted County site and facility and provide it as required by law. You may ask for a copy of the current notice anytime you visit an Olmsted County facility.
This Notice describes the ways we can and cannot share your PHI and applies to the covered health care components of Olmsted County, including: Community Services; Family Support and Assistance (except for the Child Support Unit); Public Health (except for Immunizations and Disease Control); the Civil Division of the County Attorney's Office; the Multi-Systemic Therapy, Community Reintegration Services and Mental Health programs of Community Corrections; Financial Services; Information Technology; and Community Services Administration.
This Notice will be interpreted for you in other languages, if requested.
The HIPAA Privacy Rule states that Olmsted County may use and disclose your Protected Health Information without your authorization for the reasons listed below. However, if other Minnesota or federal laws provide you with more privacy protection than HIPAA, you will receive that added protection.
Olmsted County may not disclose your PHI without your written authorization in the following instances:
You have the following Privacy Rights regarding your PHI:
You may contact Olmsted County to review, correct, or limit your PHI.
You may contact the Olmsted County Privacy Official at the address listed below to:
Olmsted County may deny your request to look at, copy or change your records. If Olmsted County denies your request, we will send you a letter that tells you why your request is being denied and how you can ask for a review of the denial or file a complaint.
How to file a complaint or report a problem.
If you want to file a complaint or report a problem with how Olmsted County has used or disclosed information about you, you may contact the Olmsted County HIPAA Privacy Official at the address listed below, or the Office of Civil Rights, Medical Privacy Complaint Division, U.S. Department of Health and Human Services and additional details about the procedure to file a complaint with DHS can be found at http://www.hhs.gov/ocr/privacy/hipaa/complaints/index.html. Your benefits will not be affected by any complaints you make. Olmsted County cannot retaliate against you for filing a complaint, cooperating in an investigation, or refusing to agree to something that you believe to be against the law.
If you have any questions about this notice or need more information, please contact the Olmsted County Privacy Official: